Student Services

Student Services Council

Article I - NAME

The name of this body is the Student Services Council, hereafter referred to as the SSC.

Article II - PURPOSE AND FUNCTION

Section I - Purpose:
            To provide a vehicle to seek opinions, express ideas, identify, investigate, review and recommend policy and procedure matters to the Coordinating Council that relate to the student services of the College.
 
Section II - Functions:
Include, but are not limited to:
  1. Consider student life in their broadest sense, including enrollment services, counseling and advising, records and registration, financial aid, student life and athletics.
  2. Consider the use and acquisition of facilities and equipment relative to student services objectives of the College.
  3. Review and recommend student services policies, procedures and practices
  4. Engage in whatever research activity is necessary to implement objectives of Student Services Council
  5. Serve as the Colleges hearing and decision making body for the Petitions process
  6. Oversee the development, oversight, and recommendations pertaining to the Enrollment Management Plan
  7. Determine recipients for competitive scholarships brought to student services.

 Article III - MEMBERSHIP

Section I - Memberships:

A. Voting
One (1) staff member (or designee) from each of the student service areas:
Counseling/Advising
Student Life
Records/Registration
Financial Aid
Athletics
Enrollment Services/Testing Center
One (1) representative from other Student Support Service offices (College Success Center, Tutoring, etc.)     
One (1) MCCESSU member or designee
One (1) Custodial/Maintenance Association member or designee
Two (2) representatives of the Faculty Association or designees 

Two (2) student representatives appointed by Student Government Association (SGA).  In the event SGA cannot provide the required amount of students, the Student Life Department will provide the student representation.

One (1) representative from the Library/Information Commons or designee

Vice President of Student Services

Associate Vice President of Administration - Financial Services 

 

B. Non-Voting       

One staff member from the bookstore or designee

Associate Vice President of Student Services or designee 
One (1) representative from Information Technology or designee  

One (1) Food Service representative

 

Section II - Committees:

A.  Special Events

B.  Financial Aid Review Committee

C.  Enrollment Management (including recruitment and retention)

 

Article IV - CHAIR AND DUTIES

 

Section I - Selection of Chairperson

A.  The SSC shall elect its own chairperson from the membership quorum at the first meeting in September of each year.

B.  In the event of a vacancy of the chair, the SSC will elect a successor who will serve the balance of the term.  Such an election will be the first order of business at the meeting following the chair's resignation.

C.  That department whose member is elected as chairperson shall elect another departmental representative.

D.  No chairperson shall succeed himself/herself more than once, or serve more than two terms in succession.

 

Section II - Chairperson's Duties

A.  The chairperson shall be the presiding officer at the SSC meetings; shall appoint the chairperson of the standing and special committees, shall call meetings of the SSC, shall be an ex-officio member of all committees, shall be the SSC representative to the Coordinating Council, and shall report actions of the Coordinating Council back to the SSC.

B.  The chairperson has no vote; except in case of a tie.

 

Article V - COMMITTEES

Section I - Standing Committees

The SSC shall establish such standing committees as it deems necessary.

Section II - Special Committees

The SSC may establish such special committees as it deems necessary.

Section III - Appointment of Committees

The chairperson of the SSC shall appoint the chairperson and members of the standing committees who shall be SSC representatives.  The chairperson of the SSC shall appoint the chairperson and members of special committees, who need not be SSC representatives.  The SSC shall confirm such appointments.

 

Article VI - Meetings

Section I - Frequency of Meetings

A.  The SSC will meet one time per month at a time and place designated by the SSC chairperson unless there is no pending business.

B.  The SSC must meet at least once each semester.

Section II - Special Meetings

A.  The chairperson of the SSC may call special meetings.  Upon petition of five (5) members, the chairperson is required to call a special meeting.  Only such matters as designated in the notice and considered so urgent that action cannot be delayed to the next regular meeting, shall be considered at any special meetings.

B.  The chairperson may call for a vote via e-mail when circumstances deem necessary.

Section III - Meeting Attendance

Each representative must attend every SSC meeting or provide for a substitute or the SSC may request his/her replacement.

Section IV - Term of Appointment

A.  The term of appointment of an SSC representative shall be one academic year (from September to August).

B.  Vacancies shall be filled for unexpired terms in the same manner as original appointments.  An SSC member may be removed from the SSC by the SSC chairperson for neglect of official duty, after being given a written statement of reasons and given an opportunity to be heard thereon.

Section V- Quorum

Those members of the Board of Directors present at any meeting shall constitute a quorum for the business provided that a minimum of five members of the Board of Directors are present for such meetings.

 

Article VII - CONDUCT OF MEETINGS

The business of the SSC shall be conducted in accordance with Robert's Rules of Order, Newly Revised Edition, unless the bylaws conflict therewith, in which the bylaws shall supersede.

 

Article VIII - AMENDMENTS

These bylaws may be amended, altered, changed, added to or repealed by a majority vote of the SSC at any regular or special meeting of the SSC.  All amendments shall be sent in writing to each SSC member two (2) weeks prior to the date of the meeting.

 

Article IX - SUSPENSION OF RULES

These bylaws may be temporarily suspended at any time by consent of seventy-five percent of the members present to facilitate the accomplishment of any objective of the SSC.