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April 2007 Minutes

Technology Council Minutes

April 11, 2007

The Technology Council meeting was held on Wednesday, April 11, 2007 in Room L167-169 at 1:15 p.m. with Carol Briggs-Erickson as chairperson.

Name	Unit Represented	Department	Pres/Abs
Voting Members
Kamlesh Sanghvi	CIO	Information Technology	P
Pam Brown	Faculty	Nursing	A
Becky Evans	Faculty (Teaching online)	English	P
Kathy Pollock	Faculty	Life Science	P
Jeff Stipes	Faculty	Technology	A
Sue Meeuwenberg	Distance Education	Business	A
Carol Briggs-Erickson	Librarian	Library	P
Connie Mundinger	Clerical	Academic Affairs	P
Jesse Montgomery	Maintenance	Maintenance	A
Joe Doyle	Administrative	Financial Services	P
George Maniates	Administrative	Student Services	P
Sheryl Lowry/Kelly Conrad	Student Services	Counseling	P
Jean Roberts	Student Services	Registration	A
Beth Postema	Student		A
Sandee Crouse	Student		P

Non-Voting Members
Rosemary Zink	FIT Implementation	Financial Services	P
Julie Weller	Web Committee Chair	Public Information	P
Mary Ann Williams	Recorder	Information Technology	A
Scott O'Neal		Information Technology	P
Patricia Werly		Information Technology	A
Mark Porcaro		Information Technology	P
Tim Trainor		CIS/Business	P

I. Welcome and introduction of guests

Carol welcomed everyone for attending. There were no guests present.

II. Approve Agenda

Agenda approved with one noted addition. Under new business, discussion of clickers in the classroom added by Kathy Pollock.

Change: Rosemary Zink will now be giving the monthly updates for the FIT Implementation Oversight Committee due to a conflict of meeting times for Teresa.

III. Approve minutes of February 14, 2007 meeting

The minutes from the February 14, 2007 meeting was approved with one change—attendance, fourth column, change date to February 14^th.

IV. Old Business

AV equipment in classroom

Kamlesh presented the request forms he received for AV equipment. The following were requested for this year (June 30, 2007)—Rooms 255, 245, 351, 341, 152, 148, 504, 237, and 334. After a short discussion, it was voted that the following 7 rooms receive the AV equipment: 255, 351, 341, 152, 504, 237, and 334. The following rooms; automotive, 239, 245, 232, 904, 141, and 148 will be after July 1, 2007.

*Please note: After meeting a note was sent out that asbestos was found in the ceiling of room 351 therefore, it is proposed to do the automotive room this year and move 351 to the next year’s budget.

LMS platform-Teresa Sturrus was not in attendance to present the language for this. It was suggested that it be emailed to all members for discussion at the next meeting or to acquire approval via email.

V. New business

MCC use of MySpace or similar resources

Kam: MCC’s Lake FX and the theater are already using this. MySpace is used as a social networking resource and it cannot be controlled. Tim stated that someone would have to monitor it, update continually, and this would have to be added to someone’s job descriptions. Sally Birkam would like to develop a blog for MCC. Kamlesh suggested that Sally be invited to the next meeting to present her idea. It was suggested that information be collected to see what other colleges are doing. Carol volunteered to do this.

Question: George--If an instructor wants to put some great things out there they are doing in class, that’s great, we should encourage this but if we are to do this as an institution, what is the value?

Kam noted that this is just “food for thought” to keep abreast of what the students are doing and want to do.

Laptop Policy

Kamlesh presented a draft of a policy for faculty/staff in reference to laptops/desktop and laptop policy recommendations. This is just a starting point for discussion, not a recommendation. Laptops will be replaced every three years.

Suggestions for revisions to the policy are:

a. Delete the wording on both the draft and recommendations regarding department would pay difference between cost of desktop and laptop and if stolen department should pay from their budget.

b. On the draft, delete first line, second page, plus 4^th bullet, second page and all reference to “departments may be responsible for certain costs” etc. should be disregarded. All technology equipment is included in the OIT budget.

Kam would like more emphasis put into discussing the security bridge. He asked the members of the committee to give some thought to what can be put on the laptops to secure them. This item will be tabled until next meeting and we will discuss more.

Kathy Pollock attended a conference at GVSU concerning the uses of clickers in the classroom. Richard Alexander is currently using these in his classes. It was suggested that Richard be invited to the May meeting with a demonstration of the clicker. Students purchase the clicker through the bookstore for the semester. Kathy noted that if students see instructors using this new equipment/software on campus, they will say good things about us.

V. Subcommittee and informational reports

I. Datatel

Rosemary stated that in January, payroll went live and they are now working on quarterly reports. Budget Module training was given to department chairs and secretaries. Financial Aid is preparing to load I-Serve for students for fall. The SAM team, Financial Aid and Admissions are working on conversions of student history from the legacy system. The student module goes live on July 1 with live registration on July 9^th. Active Apply admission is on line.

What is Active Apply?

It is a way for students to apply online and rather than personnel from student services having to re-key all information, it can be edited online. Key issue with Active Apply is if students apply and more information is needed, this application will alert student that a piece is missing. It will also alert Admissions staff when we have students who have applied but have not registered.

2. CIO Monthly Report Overview

Kam has forwarded his report by email to all and it is available on the MCC website. All of the nine classrooms that have been approved for improved technology are now done. All of these rooms have the most up-to-date equipment including document cameras which are a newer version of the overhead projector. Kam encouraged all to stop in to one of the rooms to see what is now available.

Email has been sent to all regarding the change over to Outlook which will happen the weekend of May 4^th. There has been ongoing training for the new email system. No one should be surprised on May 7^th when Groupwise no longer works. Scott updated the Council on the changeover. The system has been tested and no data was lost. The only thing that it will not migrate is the Frequent Contacts. Migration of email will only go back to January 2006 (archives). Folders and everything in them will be moved up to January 2006. Everything will be moved to Outlook by May 7^th so when you sign on that morning, just click on Outlook. Note: Older email than January will be archived not lost. The reason for going back to January is to make an easier cut over.

Also covered in Kam’s report is a summary of the Internet Bandwidth-there was only 15% of email allowed this past month. Everything else was sent to spam. Wireless has gone up from last year’s 474 people to 571 this year.

3. Strategic Plan /Tactical Plan

Keep a look out for the plan to see if there are any changes made. The plan may be revisited this summer.

VI. Announcements

OIT is working at putting together training modules for students on WebAdvisor. Faculty/staff training is ongoing through the end of May. We have offered over 50 sessions which includes some Saturdays.

Next meeting, we will discuss Class climate/evaluation software. This is an online application to tabulate evaluation of classes. It is proposed to invite Don Bogema to next meeting.

Note: Special thank you to Connie Mundinger for recording minutes and the taking of notes at this meeting.

With no other announcements, meeting adjourned at 2:26 pm.

O.I.T.

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April 2007 Minutes