A student applying for Student Placement must submit a FAFSA (Free Application for Federal Student Aid). Students must reapply every academic year by completing the FAFSA. If a student wishes to work during the summer semester, he/she must register as early as possible for summer term. No separate application is required.

 

Once a student has been awarded for the Student Employee Program, they will need to come to the Student Placement/Financial Aid Office to obtain a “Student Employee Referral” form (Appendix I). This form is the official approval form for students seeking a student employee position. 

 

 

If the student loses the referral form, he/she may come to the Student Placement/Financial Aid Office and request a reprint through the staff member handling student employees.

 

Once the student has interviewed and is hired, a Student Employee Authorization (Appendix C) form will be sent to the supervisor and must be completed by the supervisor and returned to the Student Employee Coordinator in the Student Placement/Financial Aid Office before the student can “start” working. A copy of the form will also be sent to the payroll office.

 

Students must have all their payroll paperwork completed before we send the authorization form. See page 12 for list of necessary paperwork that must be completed. Students are not allowed to begin working until the paperwork has been received within the Student Placement/Financial Aid Office.

 

Student employees are also required to sign a “Student Employee Confidentiality Agreement.” (Appendix D) A copy of this form will be placed within the student’s folder, student receives a copy, and the supervisor receives a copy.

 

 

The total number of positions allocated each year depends greatly on the amount of funding available to the College. Departments who desire student employee positions should submit a Student Employee Position Description (Appendix B) for the position(s) to the Student Placement/Financial Aid Office. Additional allocations may not be granted due to budgetary constraints, and current allocations may be reduced prior to fall, winter, and summer terms. Departments may not hire more students than the number of allocations for that term.

 

 

Returning students requesting student employment for fall, winter, and summer semesters are generally reassigned directly to the same department they worked for during the previous year, given that they are requested back by the department, and they complete the application process in a timely manner. Departments must request returning students each fall, winter, and summer semesters. The Student Employee Coordinator will send out a memo requesting the names of the students they wish to return or whom they need to replace.

 

 

It is suggested to establish a two-week probationary period for new student employees. That way, you are under no obligation to continue a student’s employment if their initial work performance is unsatisfactory. Do a written Evaluation Form (Appendix E) for each student employee stating what things they do well and where there are improvements that could be made.  Appendix F is an Evaluation Criteria Supplement