Employment Forms

The following are required employment documents for both Federal College Work-Study and institutional student employees. These documents MUST BE submitted to the Student Placement/Financial Aid Office prior to the student employee beginning work. Students may begin working when they have RECEIVED a timesheet. Liquid paper or white out is not allowed on any payroll documents including timesheets.

• Employment Eligibility Verification (Form I-9): This form is used to verify the student’s eligibility for employment in the United States. It is to be completed only by students who are new to the Muskegon Community College payroll system. Students must bring their picture ID and Social Security Card to complete this form.

•  Federal W-4 Form: The Federal W-4 form need only be completed by students who are new to Muskegon Community College payroll system.  Students who claim to be exempt from Federal income tax should submit a new W-4 by February 15th of each new calendar year that they are employed.

• Michigan MI-W4 Form: The Michigan W-4 form is required by the State of Michigan on all students who are new to Muskegon Community College payroll system. This will verify the student’s number of withholding exemptions.

• City of Muskegon – MW-4: The City of Muskegon MW-4 is required by the City of Muskegon on all students who are new to Muskegon Community College payroll system. 

• Direct Deposit – It is highly recommended that students use the direct deposit method. This paperwork must be turned in by second pay period.

• All required paperwork is due the Monday prior to the Friday timesheets are turned in. Remember that all timesheets must arrive in the Business Office, Room 114, on or before the Friday due date by 12 p.m. or the student will not get paid until the next payroll period.