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Requesting and Reinstating a Student Employee

Complete a Student Placement Request Form (Appendix A) every April and return it to the Student Placement Office promptly. This will inform the Student Placement Office of your student employee needs for summer and fall, as well as informing them of which students will or will not continue to work. Students will be referred to you based upon these requests and in the order in which your request is received. If your needs change during the year, notify the Student Placement Office.

It is important to have a Student Employee Position Description (Appendix B) listed with the Student Placement Office. (DO NOT assume that the Student Placement Office knows what skills or working hours you require, or that you are seeking replacements for terminated student employees.)

During your initial interview with a student, determine if the student can meet your long-term needs. Make sure to emphasize that the student’s education comes first. If students are hired to work specific, difficult-to-fill hours (mornings, evenings, lunch coverage, etc.), they should understand that they will be expected to schedule their future classes so that they continue to work these hours. (You are under no obligation to continue their employment if they cannot cover the hours they were hired to work.)

It is important that even though this program is known as a “Work-Study” program, it does not mean that students are allowed to ONLY study while at work. It means that they are being PAID to work and gain valuable work experience. Supervisors are asked to make sure that there is plenty of projects for the students to do while at work OR see if there is another department that could use some assistance from your student employees.

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Requesting and Reinstating a Student Employee