Simple Procedures for Supervisors to Remember

• Submit a Student Employee Position Description to the Student Placement/ Financial Aid office.

• Meet with the Student Placement Supervisor in the Student Placement/ Financial Aid office.

• Interview interested students and select a student employee.

• Complete Student Employee Referral Form for each student hired. This form establishes a working relationship for the entire academic year.

• Train student employees in duties and responsibilities required.

• Monitor student employees. Student should be monitored with regard to quality of work performed, punctuality, and hours worked.

• Students may not proctor or grade tests of other students.

• Ensure hours recorded on timesheet are correct. If correct, sign and submit them to the Business Office. (Student signature is necessary.)

• Adhere to payroll schedule provided by the Business Office.

• Timesheets must be submitted promptly. Students who work during any given pay period, should have timesheets submitted on the next immediate submission date listed on the payroll schedule.

• Timesheets may not be hand delivered by students. They may be sent through inter-campus mail, or they may be hand-delivered by faculty or staff. They should be completed in ink, and double-checked for accuracy. By signing timesheets, you are attesting to the accuracy of the time reported.

• The last timesheets for any given term are due as indicated on the payroll schedule.

• It is your responsibility to know when your student has completed his/her hours. Your referral form indicates the total award and the term. If your student is getting close to using all his/her time, and you need more assistance, contact the Student Placement/Financial Aid office.

• We want the student employee experience at Muskegon Community College to be positive for faculty, staff, and students. With your help, we know this can be accomplished.