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Wages/Time Sheets

Every student must be paid minimum wage (currently $7.15 per hour). At minimum wage, students are able to work no more than 20 hours per week. Some students may work less depending on their financial need determined by the financial aid office.

It is recommended that you ask your student employee(s) to stick to a regular schedule so their time at work can be closely monitored to avoid an “overworked” situation. Students are not allowed to work when classes have been cancelled or during scheduled class time – they need to work only during their scheduled hours.

If a student exceeds the maximum allowable hours in a given semester,the supervisor will be notified that the student MUST stop working IMMEDIATELY until further notice. The College is held liable for any wage earned over the student’s CWS award amount.

Conversely, unused work-study earnings cannot be carried over from one term to the next. Any Federal College Work-Study funds not earned are lost to the student for that employment period. Unearned work-study funds will not be made up by other sources of aid.

Wages only increase at the time of the State increase of the minimum wage. The next minimum wage increase is scheduled for July 1, 2008 at the rate of $7.40 per hour.

All timesheets must be signed by the supervisors and verified that the students indeed worked the hours that are stated on the timesheet. Supervisors signing a timesheet that show hours that were not worked may lose the privilege of having student employees.

Appendix G shows how timesheets should be filled out:

Timesheets must be filled out clearly with no scribbling on it
Timesheet should be of the appropriate time period
Must show beginning and ending times
Must be totaled by the student employee and checked by the supervisor for accuracy
Must be signed by the student employee and supervisor
It is HIGHLY recommended that the supervisor be the last person to touch the timesheet prior to them being submitted in Room 114
A copy of the hours worked should be kept within the department to ensure student employees do not work over their scheduled amount of hours awarded by the Financial Aid Office
Timesheets are generated by the Business Office or the Student Placement/Financial Aid office ONLY. Supervisors should not create their own timesheets for their student employees.

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Wages/Time Sheets