May 2008 Minutes

Home » O.I.T. » Technology Governance Committee » 2008 Agenda and Minutes » May 2008 Minutes

Technology Council Meeting Minutes

May 28, 2008

Attendance:

Name	Unit Represented	Department	Date:05/28/2008
Voting Members
Tim Trainor	Faculty	CIS	A
Becky Evans	Faculty(teaching online)	English	P
Maria Andersen	Faculty	Math	P
Jeff Stipes	Faculty	Technology	P
Sue Meeuwenberg	Distance Education	Business	P
Carol Briggs-Erickson (Vice Chair)	Librarian	Library	P
Phyllis Robey	Clerical		A
	Custodial	Maintenance	A
Joe Doyle	Administrative	Administrative SVCS	A
Rosemary Zink	Administrative	Financial SVCS	A
Kelley Conrad	Student SVCS	Counseling	A
Jean Roberts	Student SVCS	Registration	A
Kenneth Visger	Student	Student	P
Andrew Potts	Student	Student	P
Scott O’Neal (Chair)	CIO or designee	Information Technology	P
Non-Voting Members
Julie Weller	Web Committee Chair	Public Information	P
Patricia Werly	Systems Analyst	Information Technology	P
Mindy Stevens	Recorder	Information Technology	P
Mike Alstrom	Technical Director	Information Technology	P
Jerry Voltura	Instructional Technology	Information Technology	P

I. Welcome and Introduction of Guests

· The regular monthly meeting for the technology council met on Wednesday, May 28, 2008 in room L167-L169 at 1:30 pm with Scott O’Neal as chair.

· Scott O’Neal introduces potential new student member Kenneth Visger

II. Agenda Approval

· Agenda Approved

III. Minutes Approval

· Room number change from L26 to L261

· Addition of Jerry Voltura to Non-voting members

· With no other additions or revisions, minutes are approved

IV. Council Membership Updates

· Kenneth Visger student voted in as new member

· All student positions filled for student members

· Open position still available for Maintenance

· Possible change in membership to include Academic Affairs with change from seat for Administration.

V. Old Business

· Email policy Mike Alstrom

o Recommends members providing comments on sample policy

o When all comments are completed Mike can combine comments and have email policy ready for approval from Council at July meeting

o Cabinet to approve email policy when approval through Council is completed

o Subcommittee created to complete policy

§ Mike Alstrom

§ Jerry Voltura

§ Maria Andersen

§ Kenneth Visger

o Email policy will include one application for students and one application for staff and faculty

VI. New Business

· BlackBoard

o BlackBoard user’s policy will be pushed out to a later date.

o Subcommittee created to complete policy

§ Becky Evans

§ Andrew Potts

§ Jerry Voltura

§ Sue Meeuwenberg

VII. Sub-Committee and Informational Reports

· Datatel Overview

o Graphics mailroom has a new label maker for postcards

o Instant enrollment will be implemented for fall semester for Continuing Education

· OIT monthly Overview

o Reports for IT are on the website for viewing

o Statistic reports information is Julie Weller

VIII. Announcements

· Open Discussion

oBlackBoard

§ Board has approved the Blackboard course creation and enrollment module and it is scheduled starting July 1st

§ BlackBoard module planned to be running by end of July

§ Upgrade to BlackBoard 8 from 7 is scheduled for June 20^th , backups for 7 will be in place

§ Workshops for BlackBoard available through Jerry Voltura and Sue Meeuwenberg

§ All classes will be a BlackBoard class even if it is not an online BlackBoard class.

§ Guest enrollments will be unavailable without accounts, BlackBoard is creating approvals for guest accounts

§ Email questions for BlackBoard integration to Mike Alstrom

oForms for Ordering

§ All items approved in budget is ordered

§ Ordering items a second time is not necessary if VP of department passes information down as to approvals

§ Invite Bob Ferrantino to Council meeting and re-discuss forms

O.I.T.

document.write( 'O.I.T.' );