Technology Council Meeting Minutes

June 11, 2008

Attendance:

Name	Unit Represented	Department	Date:05/28/2008
Voting Members
Tim Trainor	Faculty	CIS	P
Becky Evans	Faculty(teaching online)	English	P
Maria Andersen	Faculty	Math	P
Jeff Stipes	Faculty	Technology	A
Sue Meeuwenberg	Distance Education	Business	P
Carol Briggs-Erickson (Vice Chair)	Librarian	Library	P
Phyllis Robey	Clerical		A
	Custodial	Maintenance	A
Joe Doyle	Administrative	Administrative SVCS	A
Rosemary Zink	Administrative	Financial SVCS	A
Kelley Conrad	Student SVCS	Counseling	P
Jean Roberts	Student SVCS	Registration	P
Kenneth Visger	Student	Student	P
Andrew Potts	Student	Student	A
Scott O’Neal (Chair)	CIO or designee	Information Technology	P
Non-Voting Members
Julie Weller	Web Committee Chair	Public Information	A
Patricia Werly	Systems Analyst	Information Technology	A
Mindy Stevens	Recorder	Information Technology	P
Mike Alstrom	Technical Director	Information Technology	P
Jerry Voltura	Instructional Technology	Information Technology	P

 

I.                  Welcome and Introduction of Guests

·         The regular monthly meeting for the technology council met on Wednesday, June 11, 2008 in room L167-L169 at 1:30 pm with Scott O’Neal as chair.

·         No new guests

II.               Agenda Approval

·         Agenda Approved

III.           Minutes Approval

·         No additions or revisions, minutes are approved

IV.            Council Membership Updates

·         Open position still available for Maintenance

·         Possible change in membership to include Academic Affairs with change from seat for Maintenance position.

·         Slot for Academic Affairs Teresa Sturres would be open upon Joe Doyle filling Maintenance position and new time for meetings will be required.

V.                Old Business

·         Bob Ferrentino attending future meeting

VI.            New Business

·         Discussion on Updates and Upgrades

o   Document describing updates and upgrades created by Scott O’Neal

o   IT will communicate more information regarding new procedures for upgrades and updates.

o   Software Update Subcommittee created

§  Tim Trainor

§  Mike Alstrom

§  Maria Andersen

§  Jean Roberts

VII.         Sub-Committee and Informational Reports

·         Datatel Overview

o   WebAdvisor link updates to create a more user friendly version at login

o   Degree audit starts 2009

o   Institutional Research capturing goal and research data with polling questions

·         Email Policy

o   No updates at this time

·         BlackBoard Policy

o   No updates at this time

·         OIT monthly Overview

o   No new updates at this time

o   May overview is on Share Point

VIII.     Announcements

·         Open Discussion

o   Technology Council Minutes need to be added to share.

o   Project Server moved

o   Approved no meeting in July and August will only be called if needed.

o   New Chair for Technology Council will be needed at next meeting.  Voting for new   chair will be next meeting.

Meeting adjourned 2:32 pm