Student Services

Financial Aid - Withdrawal/Refunds

Withdrawal Policy

Financial Aid recipients who withdraw from classes will have their tuition accounts adjusted according to the College's regular tuition refund policy (see below for College Refund Policy). Each semester's refund dates are printed in the "Schedule of Classes".  Students that drop late start classes may be subject to their financial aid being recalculated at their new enrollment status.  If you find it necessary to drop or withdraw during a semester, you should notify the Financial Aid Office and the Records Office in person or by phone as soon as you can.

Federal law requires that all or part of Federal Financial Aid has to be paid back if the student withdraws from all classes before attending at least 60% of the semester.  In a 16-week semester, the 60% time is reached about 9 1/2 weeks after the start of the semester.  If you withdraw before 60% of the semester has passed, the College will bill you for any amount you owe back.  If you do not repay what you owe, the College must turn the account over to the federal government for collection.  This could result in your not being eligible for any more federal aid until the debt is repaid. 

This policy also applies if you stop attending classes without completing the College's withdrawal process (unofficial withdraw). The amount of aid to be refunded will be based on your last documented day of attendance in one of your scheduled classes. If we cannot document your attendance in any class for the semester, we must return all of your federal aid funds.

Below is the order which funds are reduced and returned to the federal programs:

  • Unsubsidized Federal Direct Loans
  • Subsidized Federal Direct Loans
  • Federal PLUS Loans
  • Pell Grants
  • Federal SEOG
  • Other federal aid programs

Remember, if you never attend, cease to attend, drop, withdraw, or receive all “E’s”, your financial aid may be reduced or cancelled.   

Refunds from Financial Aid

If your award is larger than the amount you charged for tuition, fees, books and supplies, you will be sent a refund check for the remaining balance.  Refund checks are normally mailed within two weeks after the semester's *census date.  You must be enrolled and attending classes at the time refund checks are issued, or your refund will be cancelled. 
*NOTE:  Aid is not credited to the student account until census date, which is the end of the 15-week (12-week for summer) course add/drop refund period.  Classes added after the census date may not be considered.

College Refund Policy
(Subject to change - refer to current Schedule of Classes)

  1. A 100% refund of tuition will be granted if official withdrawal procedures are completed prior to the starting date of any term.
  2. Refunds for withdrawal from the College or from single classes will be prorated as follows after the start of a semester:
    • 100% -- First day through the 8th day of the semester
    • 50% -- 9th day through the 12th day of the semester
    • No refund after the 12th day of the semester.
  3. Refunds for withdrawal from the College or from single classes during the Summer Session are granted as follows:
    • 100% -- First day through the 4th day of the session
    • 50% -- 5th through the 6th day of the session
    • No refund after the 6th day of the session.
  4. Refunds for withdrawal from modular classes are based on the number of weeks the class meets and are prorated accordingly.
  5. In the event of a canceled course, refunds are automatic. Refunds will first be applied to any outstanding debts owed to the College by the student.
  6. No refunds are granted for Nurses' uniforms or graduation cap and gown charges once the order has been placed