Hendrik Meijer Library

Access

Access to view archival materials will be available during the Library’s open hours or by appointment. Prior notice of at least four hours during normal working hours must be given so items can be prepared ahead of time. Access is provided by the Archivist to students and staff of the College and the community at large.

To help prepare the archivist, please fill out and email to archive@muskegoncc.edu the following form: Archive Research Request Form.

Limitation on Access

 Access to materials may be restricted by condition of gift or deposit; because of their physical condition; or for other reasons.

1. College records that are restricted based on FERPA or the college policy will be made available only to the office, department, or committee of origin and the Staff of the College Archives/Special Collections.
2. Private donors who have imposed time frame restrictions will have access to their collection. Private donors will not be granted access to other collections that have restrictions.
3. Unprocessed archival collections will be restricted from general research until they are inventoried and stabilized. The office, department, committee or donor may have access their donation as long as they do not remove any material.

Reproduction and Media Use Fee Schedule

Digital reproductions of select materials for personal/research use only are available to researchers for a fee. Researchers will pay the current College rate for black and white copies. Scans can be made of select materials and emailed directly to the researcher. Commercial, academic press, and other requests to reproduce media must go through owner(s) of the copyright(s). Please complete Letter of Agreement for Publication of Photographic & Digital Reproduction from the Archives/special collections/Special Collections.

Acquisition Policy

Acquisition and inclusion of new materials will be a focal point of the Archive, as well as the repository of artifacts & materials from its inception to present day.

If you have items you would like to donate please use the following form: Donation Form.

1. The Archive seeks to acquire records as a loan pending copying of the records or as outright gifts. No records will be accepted without an Archive Donation/Loan Agreement. The Archive is not in a position to purchase archive material. (Complete Archival Donor or Transfer form)
2. Wherever possible the Archive’s works to establish intellectual property rights, and in particular seeks to acquire the right to copy archival material for preservation and access purposes.
3. Classified materials that pertain to the history of the College will be marked restricted and only available to patrons who have been granted permission by the administrative body under whose department the materials belonged in accordance to college policy and FERPA.
4. Donors may restrict materials for a certain number of years (e.g. 25 years) and will only be available to the donor(s) or patrons who have received permission from the donor or their representative. It is up to the patron to contact the donor to acquire the permission.
5. Where records are damaged and require extensive conservation and preservation resources, it may only be possible for the Archive to take them if funding is available to ensure their physical preservation.
6. Materials acquired by the Archive will be retained and preserved in accordance with the Archive Donation/Loan Agreement. Those materials deemed unworthy of retention will be disposed of in accordance with the Agreement and/or the Deaccession Policy.
7. Records which do not match this Policy may exceptionally be acquired if there is a clear relationship with the activity of the College. This may be done with the agreement of the Archivist/Assistant Archivist and the Library Coordinator.

Deaccession Policy

1. The Archivist/Assistant Archivist will make a list of all items to be deaccessioned and will inform the Library Coordinator/Director of said list prior to deaccession. The following information must accompany each item listed:
   • Brief description of each item
   • Name of donor/co-owner, if known
   • Proposed means of disposition
   • Reasons for suggested disposition.
2. Guidelines for deaccessioning items will be as follows:
   • Items that do not fit within the defined mission of the Archive/Special Collections.
   • Unnecessary duplicates – more than are required for exhibit or study.
   • Items that have been deteriorated to the point that they are useless for exhibit or study and would not be cost-effective to restore.
   • Items in fragmentary condition, impossible and excessively expensive to restore.
   • Items approved for disposal will be disposed of as follows:
   • Returned to donor and/or department if indicated to do so on the donation form.
   • Donation to co-author or co-publisher if able to locate.
   • Donation to students or staff at Muskegon Community College.
   • Alternative repositories will be identified and contacted to acquire if record transfer would be possible for said records.
   • Destruction, if necessary.
3. Reasonable efforts will be made to limit the potential negative impact to researchers of the loss of information.
4. All pertinent data on each object donated or destroyed must be recorded and information regarding the transaction must be kept and recorded by the Archivist/Assistant Archivist.
5. All marks identifying any object with the Archive and/or Muskegon Community College must be removed.

Hendrik Meijer Library has computers for students and community patrons to utilize for work, research, email, printing, etc. All computer users must adhere to MCC’s Technology Usage Policies.

Please remember that the MCC computers are primarily for academic use.  Those not doing academic research and assignments may be asked to give up their computer for a student having legitimate academic and research needs.

Guest Passes

Guest passes are needed to use the computers and access the Wi-Fi network. They are issued at the Circulation desk (located to the left as you enter the library). To receive a guest pass, visitors must show a valid form of ID (Driver’s License, Passport, State ID) or apply for and receive a library card.

During heavy usage periods such as term paper rush, midterm and final exams, library computers may be reserved for student use only.

• Any MCC patrons may use the rooms for studying if rooms are available.
• MCC students are given first priority and non-students may be asked to come back later to use the room if there are students waiting.
• The patron checking out the room (only one person per party if there are more than one in the room) must present one of the following valid IDs:
  • MyMCC ID,
  • Nursing ID,
  • or photo ID.
  • MCC students without an ID can also show their class schedule to check out a study room.
• Rooms may be reserved by phone or in person up to one month in advance.
• Rooms may be reserved for up to three hours at a time during peak times.
• Room eight is available for 1.5 hours during peak busy hours.
• Reservations will be cancelled if users do not arrive within 15 minutes of scheduled reservation time if others are waiting to use the room.
• Users will be asked to vacate a room when their reserved time expires if other students are waiting.
• Lights must be on when rooms are occupied unless academic or reserve videos are being viewed.
• The door should remain closed when rooms are occupied. These are kept locked to keep items safe if a patron must step out for a moment.
• All MCC college-wide policies apply to room use.
• Library staff will monitor rooms.